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Features

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An AI-native workspace for those who want to build a smart Second Brain and stay aware effortlessly.

Brainfo is a modern note-taking app that helps you capture, research, create content, and organize information with the power of AI, so you can focus on insights with confidence. 

Notes, documents, bookmarks, and AI chat in a single app. Full offline access, real-time collaboration, and sync across every device. 

This integration allows users to manage their entire workflow in one coherent and intelligent space without having to switch between multiple tools.

Text Notes: Quick capture for thoughts, to-do lists, or information. Type a line or a page, whatever the thought needs.

Checklists: Add checkboxes for task lists and mark items complete as you go.

Image Notes: Attach images to your notes, useful for visual reminders or saving photos with their context.

Rich Text Formatting: Format text with bold, italic, underline, strikethrough, and hyperlinks.

Real-Time Collaboration: Notes are collaborative: several people can edit the same note at the same time.

Formatting Shortcuts: Common shortcuts work as you type, such as Ctrl+B for bold. No menus required.

Folders: Folders give each project, topic, or area a clear home, with subfolders when things nest. Notes use the same folder system as everything else in your workspace.

Tags: Assign tags to notes for easier organization and searching. One note can carry several tags, and one tag can gather notes from across folders.

List & Grid Views: Switch between a clean list view for fast browsing and a card-based grid view for a visual overview. Select many notes at once to trash, archive, or move them in bulk.

Filtering: Filter notes by folder or tag to pull up one topic or project at a time.

Sorting: Sort notes by Activity, Latest, Oldest, A-Z, or Z-A.

Color Coding: Assign colors to your notes for visual categorization. Work, personal, side projects: whatever system you devise, you can see it at a glance.

Search: Search from anywhere with Ctrl/Cmd+K. It matches titles, descriptions, and the text inside your notes, and finds folders and tags by name. It also searches by meaning, so a note turns up even when the exact words differ.

Keyboard Shortcuts: Ctrl/Cmd+K for search, Ctrl/Cmd+P for print, plus the editor's familiar defaults like Ctrl+Z for undo.

Voice Dictation: Speak and your words become text, straight into a note. A global hotkey, Ctrl/Cmd+Shift+M, picks the right target.

Block Editor: A Notion-style block editor with a formatting toolbar and a slash menu, so formatting text and inserting blocks like paragraphs, headings, and lists is one keystroke away.

Block Types: Paragraph, headings (H1 to H4), toggle headings, bullet list, numbered list, checklist, toggle list, code block with syntax highlighting, quote, divider, table, emoji, callout, and date and time.

Drag & Drop: Rearrange and nest blocks by dragging, with tab and shift+tab for indentation.

Rich Text Formatting: Format text with bold, italic, underline, strikethrough, and hyperlinks.

Text Alignment: Align text left, right, center, or justify.

Paragraph Direction: Both left-to-right and right-to-left paragraph directions, for multilingual content.

Markdown Input: Markdown-style shortcuts work as you type, like ## for a heading or * for a list, plus common shortcuts such as Ctrl+B for bold.

Media Embedding: Embed images, video, and audio inside docs.

File Attachments: Drag and drop to attach images, documents, PDFs, audio, and video. Per-file size depends on your plan; there is no cumulative storage cap.

Tables: Create and manage tables visually.

Fonts: Choose from 20 font families in the toolbar, so one document can mix fonts.

Colors: Change text color and highlight text with a color picker.

Emoji Picker: Type ":" for a searchable emoji grid right at the cursor.

Document Outline: A live, clickable outline of every heading beside the document.

Folders: Folders give each project, topic, or area a clear home, with subfolders when things nest. Docs use the same folder system as everything else in your workspace.

Tags: Assign tags to docs for easier organization and searching. One doc can carry several tags, and one tag can gather docs from across folders.

Real-Time Collaboration: Multiple people edit the same document at once, with colored cursors, names, and a who-is-viewing stack.

List & Grid Views: Switch between a clean list view for fast browsing and a card-based grid view for a visual overview. Select many docs at once to trash, archive, or move them in bulk.

Filtering: Filter docs by folder or tag to pull up one topic or project at a time.

Sorting: Sort docs by Activity, Latest, Oldest, A-Z, or Z-A.

Search: Search from anywhere with Ctrl/Cmd+K. It matches titles, descriptions, and the text inside your docs, and finds folders and tags by name. It also searches by meaning, so a doc turns up even when the exact words differ.

Keyboard Shortcuts: Ctrl/Cmd+K for search, Ctrl/Cmd+P for print, plus the editor's familiar defaults like Ctrl+Z for undo.

Find & Replace: Search for any word or phrase and optionally replace it across the document, which stays editable while you work.

Content Views: Set the content width (default, wide, full, or narrow) and the default font family and size, so docs read your way.

Doc Stats: Character, word, sentence, paragraph, heading, link, and image counts, plus estimated reading time.

Version History: Browse and restore previous versions of a document. Retention depends on your plan.

Links Between Items: Start typing to link one document to another, without leaving the keyboard.

Backlinks: Every doc shows what references it, with previews.

Unlinked Mentions: Find docs that mention something without linking it, and convert them in one click.

Link Previews: Hover any link, internal or external, to see what is behind it.

Voice Typing: Speak and your words become text, straight into the document. A global hotkey, Ctrl/Cmd+Shift+M, picks the right target.

Brainfo Copilot: Select text and an AI button appears in the formatting toolbar with 18 one-click commands: Suggest a title, Summarize, Improve writing, Fix spelling, Fix grammar, Make it longer or shorter, Brainstorm ideas, Write an article, and more. Results stream in, then insert or replace with a click.

Editor Agent: An assistant that works inside the document you have open. It reads the document and rewrites blocks in place, including appending to it, rather than answering in a side panel you copy from. Version history is the safety net underneath.

Import: Bring in Word (.doc, .docx, .docm), Markdown, HTML, and plain text files up to 10 MB each, or a whole Obsidian or Notion export as a ZIP of Markdown files, folder structure intact.

Export: Export a document as Markdown, PDF, HTML, Word, or WordPress. Your whole account or workspace exports as a single ZIP of Markdown files and CSVs.

Web Publishing: Publish a doc as a public read-only web page with a single link. Anyone with the link can read it, and you can revoke the link at any time to take the page down.

Comments: Threaded conversations anchored to specific blocks. Reply, and the replies stay together in that thread.

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AI in every part of your workflow

No more bouncing between different AI tools and tabs. Brainfo puts AI across the whole workspace. It drafts, tags, and answers questions about your own content.

All your AI models in one hub

Give your team 20+ AI models; including the latest from OpenAI, Anthropic and Google in a single hub; no juggling logins.

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Put AI agents to work in your workspace

Build agents that handle repetitive work for you, research, drafting, and organizing, tailored to exactly how you work.

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Chat with your own notes and documents

Ask questions and get answers straight from your own workspace. Brainfo's AI reads your notes, documents, and saved links.

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From AI chat to document in one click

Turn AI chats into a polished document with a single click, formatting intact, ready to edit or share. no manual cleanup.

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A built-in copilot lives right in your editor

Draft, rewrite, summarize, and brainstorm without leaving your document. Highlight any text and let the copilot do the rest.

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Team spaces with real-time collaboration

Use Brainfo on your own, or share it with your whole team. Everyone works in the same space, sees the same updates, and stays in sync as it happens.

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Real-time editing
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Team spaces
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Permission management
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Version history
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Comments & feedback
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Shared knowledge base

Work across devices
anytime, anywhere

Start on your phone, finish on your laptop. Your information stay in sync across every device.

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Built to work offline, not just survive it

Brainfo is local-first, which means your notes, documents, and bookmarks live on your device, not just in the cloud. Open the app on a plane, in a tunnel, or in a dead zone and everything works.

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Read and write without internet
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Sub-second sync on reconnect
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Conflict-free merges
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Same data on every device
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Search everything, even offline
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Your work saves automatically

AI-powered speech transcription

Speak your thoughts and watch them become text. Capture ideas hands-free, transcribe meetings and voice memos, and turn rambling thoughts into clean, structured notes; instantly.

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Secure by design, so your thinking stays yours

We employ cutting-edge security measures to protect your information, ensuring you can focus on your work with peace of mind, whether online or offline.

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Robust access control

Role-based permissions and multi-factor authentication (MFA) ensure only authorized users access your workspaces.

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Continuous monitoring

Our systems are monitored 24/7 with Cloudflare DDoS protection and Sentry error tracking to detect and resolve issues instantly.

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Secure backups

Automated backups and version history keep your data safe, with disaster recovery systems ensuring high availability.

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GDPR compliant

As a global company, we are fully compliant with GDPR regulations, ensuring your data is handled with the standards of privacy and protection.

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Private by design

No ads, no data sales. Your content is never used to train AI models or shared with third parties without your consent.

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Encrypted data storage

Your data is protected in transit & at rest with modern TLS & AES encryption standards; ensuring only you can access your content.

Key Features

Local-First

Brainfo, store data locally on the client's device, ensuring they work just as well offline as they do online.

Performance & Reliability

Efficient handling of large documents and many attachments. Enable real-time saving and syncing across devices

Team Workspaces

Create shared spaces where your team can collaborate on projects. Invite team members via email with a simple link.

Conversational AI

Chat with notes, multiple documents, PDFs, Weblinks and videos at once to get synthesized answers.

Real-time Collaboration

Multiple users editing the same note or document simultaneously with changes synced instantly.

Folders & Tags

Easily find related content across folders, with tags that connect ideas from different areas.

Semantic Search

Locate any content with a simple keyword search that scans titles, folders, tags, and even all texts.

Profile Settings

Manage your account, email, and preferences. Set your timezone and preferred date/time formats.

Data Ownership

Users maintain ownership of their data with easy export options. Transparency regarding data collection, and sharing.

Ultimate Security

With industry-leading cloud security and encryption, your information is always kept safe, private, and secure.

Sync Data

Start a note on your laptop and add to it on your phone. Your information is always current, everywhere you go.

List & Grid View

Brainfo provides both grid and list views across different content types, enhancing visual organization.

Separate Notes & Docs

Quick ideas and polished documents serve different purposes, and your app provides the right tools for each.

Document Templates

Start with ready-made templates for meeting notes, project plans, journals, and other common documents.

Document Statistics

Check word count, reading time, headings, links, images, and other document details as you write.

Version History

Review earlier versions of a document and restore the one you need when something changes by mistake.

Comments & Feedback

Comment on specific parts of a document and keep each discussion beside the content it refers to.

Visual Bookmarking

The Weblinks and Videos sections offer rich visual bookmarking capabilities with automatic metadata extraction.

Graph View

See your docs, notes, and bookmarks as an interactive map of connections instead of a folder tree.

Bi-Directional Linking

Link documents to each other, and each one keeps a list of everything that points back at it. Ideas stay connected.

Trash & Recovery

Deleted content goes to the trash first, where you can search it and restore it. Nothing vanishes by accident.

Four tools you use every day, finally in one place

Replace scattered tools with a single AI-powered workspace for notes, docs, knowledge, and collaboration.